Connecting users to the same sheet is a great way to spread the collection of data across more hands while retaining the central control.

Adding users

All we need to do is add the email of their Orca Scan account.
(if users don't know this, they can go settings in the app, and scroll to the bottom of the page to find their login email). 

  • Users can now find the Cloud sheet available in the Sheets overview inside their app.

Users' access rights

When a user scan a matching barcode, it will surface the information stored in the cloud sheet, so it's good practice to pay attention to users update rights.

When sharing a sheet, you can choose whether users will be able to update the values in the sheet or only view it. 

  • If Can Update is turned ON
    They can update the values in the columns and add new row items to the sheet.
    Pro tip: If you only want them to modify specific columns, have a look at the read-only setting in the column configuration guide.
  • If Can Update is turned OFF
    Then users can still scan an item, pull down the data to their device, modify the values and export it as a spreadsheet, but they cannot send updates back to the cloud sheet.

Other helpful resources: 

Any questions or feedback, let us know.

- Orca Team

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